Eliminate lost paperwork and disorganized folders. Neksus DMS delivers official protocoling, multi-level approval workflows, and granular access rights, acting as the central nerve center that interconnects all ERP modules.
Test the live simulated document registry below. Filter by category, inspect linked financial vouchers, and check audit signatures.
| Protocol | Document & Partner | Type | ERP Linked Voucher | Status | Inspect |
|---|---|---|---|---|---|
| PR-084/26 | PDFRacun_ITeamExtend_2026_084.pdf ITeamExtend d.o.o. · 01.06.2026 | Inbound Invoice | Voucher UF-2026-084 | ● Approved | |
| PR-042/26 | PDFUgovor_o_zakupu_poslovnog_prostora_2026.pdf Centar Nekretnine d.o.o. · 15.01.2026 | Commercial Lease | Legal Register #42 | ● Active & Archived | |
| PR-115/26 | PDFIzvod_UniCredit_Bank_115_2026.pdf UniCredit Bank d.d. · 02.06.2026 | Bank Statement | Voucher IZV-115 | ● Posted to GL | |
| KD-019/26 | PDFRjesenje_o_godisnjem_odmoru_Kovacevic.pdf Dejan Kovačević · 28.05.2026 | HR Leave Decision | Employee Dossier #104 | ● Signed & Filed | |
| SK-063/26 | PDFPrijemnica_i_CMR_Repromaterijal_63.pdf TransLogistika d.o.o. · 30.05.2026 | Receiving Slip & CMR | Calculation KALK-063 | ● Warehouse Confirmed |
From intake to permanent archive — complete order, security, and traceability.
Automatic consecutive protocol number generation with full sender/recipient metadata, internal instructions, and resolution deadlines.
Configurable document types (invoices, contracts, decisions) categorized across business units with version history and expiration alerts.
Visual document lifecycle with strict transition rules preventing skipped approvals, accompanied by real-time notification alerts and audit logs.
Three-tier permissions by menu action, registry, and status. HR dossiers and executive agreements remain strictly isolated from unauthorized eyes.
See how Neksus AI OCR reads invoices and generates accounting entries, while DMS simultaneously anchors the untouched original file for permanent audit security.
Inbound supplier invoice, bank statement, or delivery note arrives via email, drag & drop, or office scanner.
AI scans header, partner, items, amounts, and GL accounts, automatically generating the accounting voucher or warehouse receipt.
The original untouched PDF is simultaneously assigned a protocol number and permanently linked to the voucher for instant preview.
Whenever anyone inspects a general ledger posting, calculation, or VAT report, a single click on the paperclip icon opens the exact original supplier PDF stored securely in DMS.
DMS is not an isolated archive folder — it is the unified document highway running through every single business workflow in Neksus ERP.
Original PDF linked directly to the GL accounting voucher and VAT books (KIF/KUF).
Attached directly to warehouse receiving calculations and stock movements.
Stored inside protected digital employee files with strict executive access rights.
Follows a strict multi-tier approval workflow prior to purchase order release.
Scanned receipts attached directly to the specific fixed asset card or travel order.
Permanent archive for tax inspections and financial reconciliation.
Strict access layers prevent unauthorized visibility into sensitive executive, financial, or personnel archives.
| Department / Role | Invoices & Bank | Contracts & Legal | HR Files & Salaries | Warehouse & CMR |
|---|---|---|---|---|
| Executive & Management | Full view & approval | Full view & signature | Full confidential access | Full oversight |
| Accounting Department | Full entry & GL booking | View if assigned | Salary calculation only | Receiving slips & customs |
| Human Resources (HR) | No access | Employment contracts only | Full dossier management | No access |
| Warehouse & Logistics | No access | No access | No access | Full receiving & CMR access |
Key advantages that bring order, speed, and absolute clarity to your organization.
Centralized digital archive connects invoices, contracts, HR dossiers, and warehouse slips directly with all ERP modules.
Auditors and accountants inspecting GL entries or tax records can open the original untouched PDF with a single click on the paperclip.
No lost paperwork, duplicate agreements, or missed deadlines — every record features a permanent timestamped log of who edited and approved it.
Role and department permissions guarantee executive contracts, payroll files, and internal decisions remain strictly confidential.
Clear answers regarding document management, protocoling, legal compliance, and system security.
Schedule a free live presentation and see how Neksus DMS connects your invoices, contracts, and company documentation.